Title: Administrative Assistant, My Hope
Department: My Hope
Status: Full-Time
Summary:
Fulfills numerous administrative duties in support of My Hope with Billy Graham project.

Description:

Essential Duties and Responsibilities:

• Assists in preparation for vision and training meetings, and coordinates meeting schedules
• Prepares payment requests, ensuring receipt of proper documentation from vendors and contractors, in full adherence to Billy Graham Evangelistic Association (BGEA) policies and procedures
• Coordinates travel arrangements and prepares travel requests for My Hope travelers and assists in setting and keeping calendar
• Assists with preparation and review of expense reports for My Hope staff and coordinators
• Organizes and maintains information for reporting
• Attends to incoming and outgoing telephone calls
• Formats, edits, and/or composes correspondence

Marginal Duties and Responsibilities:

• Prepares reports as directed
• Assists with filing, faxing, and photocopying
• Completes projects and other duties as assigned

Reporting Relationships:

• Reports to Manager, Administration
• Relates to My Hope staff and coordinators

Job Specifications:

Skills and Knowledge:

• Associate-level degree or business school certification preferred, with three (3) years’ experience as administrative assistant or related role required
• Demonstrated spiritual maturity and wholehearted commitment to BGEA’s Statement of Faith, procedures, and practices
• Sound knowledge of general office procedures
• Proficiency with computers and Microsoft Office Suite software
• Effective verbal and written communications skills
• Good grammatical and punctuation skills
• Good organizational skills
• Detail orientation with ability to complete tasks with high level of accuracy
• Interest in evangelism
• Flexibility when workload requires shift in priorities

Physical/Mental Demands:

• Ability to complete multiple tasks

Working Conditions:

• Work is typically performed in a conventional office environment
• Occasional travel may be required
• Extended daily, weekly, and weekend hours may be required
• Position is projected to end on or before March 1, 2014